Overview of Feature Enhancements and Bug Fixes in the eTools Minor Upgrade (October 18, 2024).
Action Points
Enhancements
- Addressing UNBOA recommendation to ensure evidence-based closure of the high priority action points in the Action Point Module, users are now required to store/upload the relevant supporting documents in the Module when closing high priority action points.
- Addressing UNBOA recommendation on segregation of duties , eTools no longer allows the same person to create and close high priority action point in the Action Point module. If that is unavoidable, the staff member who create an action point will need to select a ‘verifier’ to confirm adequacy of implementation before closing the action point.
- To mitigate unnecessary overuse of “other” in the Action Point Category list, a warning message is now displayed when selecting 'Other' in the Follow up tab/ FAM module, The message is mainly requesting users to ensure looking to the categories in the list before selecting “ other”.
Field Monitoring
Enhancements
- Third Party Monitoring (TPM) Action Points have been introduced.
- Visits marked as 'Cancelled' have now been archived, a request raise by several country and regional offices.
- The Visit Lead can now edit the team members even after being assigned, providing flexibility in team management during visits.
Partnership Reporting Portal
- The "PRC Submission" heading has been renamed to "Internal Review Date," and "PRC Review" is now displayed as "Internal Review Submission Date" for greater clarity in the review process.
- Non-PRC review dates are now visible.
- The ability to change currency during Programme Document (PD) Amendment has been disabled to prevent integration issues with eZHACT. Currency changes must now be requested through a support ticket.
- The PRC/Non-PRC review section now includes a selection option for the "UNICEF Authorized Officer," which will be the Representative.
- The Overall Approver will no longer be able to "recommend for approval" or "sign." These actions will be restricted to the Authorized Officer as per Table of Authority (TOA) in the office ensuring appropriate authorization processes. However, all three roles (Authorized Officer, Overall Approver, PRC Secretary) can reject with comments.