Purpose: The purpose of a trip request submission and approval is to finalize the trip request and obtain approval from the Supervisor prior the commencement of the trip if the Country Office requires such an approval.
Who: Traveller, Travel Administrator
When: Traveller or Travel Administrators filled in the trip plan and now need to submit the trip for the supervisor's approval (if necessary).
Purpose: Plan a new trip
Who: Traveller, Travel Administrator
When: planning a new trip
1. Log into eTools with your UNICEF email and password
2. Click on the Menu icon in the top left corner of the screen to open menu
3. Select Trip Management
4. Click on Add New Trip
5. Trip Details page will open
6. Fill out Trip Overview section: name of Traveler, name of Supervisor, Office, Section, Start and End Date and Purpose of Trip
IMPORTANT: If it is an international trip, check mark the box "International Trip"
7. Fill out Trip Activities section
NOTE: If you need to add on another Trip Activities section, click on green plus sign
IMPORTANT: Itinerary section is NOT mandatory
8. Once you enter all the details, go to Trip Status bar and click Save
9. If your wish to immediately submit your trip, click on the arrow right next to the save button to open a drop-down list
10. Select Save & Submit from the drop-down list
9. If your wish to immediately submit your trip, click on the arrow right next to the save button to open a drop-down list
10. Select Save & Submit from the drop-down list
11. A pop-up message will appear asking you to whether yo need the approval for the trip
12. Select Submit for Approval
13. A pop-up message will appear asking whether you obtained security and medical clearance and attended a security course
14. Check boxes accordingly and click Submit for Approval
15. A pop-up message will appear confirming that your trip has been submitted for approval
IMPORTANT: If you choose not to submit your trip for approval, you will need to attach a trip report first before you can finalize it.